THRD-04

Do you have an implemented third-party management strategy?

Explanation

This question is asking whether your organization has a formal, documented strategy for managing relationships with third-party vendors and service providers. A third-party management strategy is a framework that defines how your organization evaluates, onboards, monitors, and terminates relationships with external entities that have access to your systems, data, or provide critical services. Why this matters in security assessments: 1. Supply chain security: Vulnerabilities in third-party systems can impact your organization's security posture 2. Compliance requirements: Many regulations (GDPR, HIPAA, etc.) require oversight of third parties handling sensitive data 3. Risk management: Third parties introduce additional risks that need systematic management 4. Incident response: Clear processes are needed when security incidents involve third parties A comprehensive third-party management strategy typically includes: - Risk assessment procedures for evaluating new vendors - Security requirements and contractual obligations - Ongoing monitoring and periodic reassessment processes - Offboarding procedures to ensure secure termination of relationships When answering this question, be specific about your formal strategy, including whether it's documented, who oversees it, and key components. If you have a partial strategy or one under development, be transparent about its current state.

Guidance

Robust answers from the solution provider improve the quality and efficiency of the security assessment process.

Example Responses

Example Response 1

Yes, our organization has implemented a comprehensive third-party management strategy overseen by our Vendor Management Office The strategy includes a documented risk assessment framework for evaluating new vendors (including security questionnaires, documentation reviews, and risk scoring), contractual security requirements tailored by vendor risk tier, annual reassessment schedules, continuous monitoring for critical vendors, and formal offboarding procedures All third parties are categorized into risk tiers that determine the depth of initial assessment and frequency of review Our strategy is documented in our Third-Party Risk Management Policy (TPRM-POL-2023) and supporting procedures, which are reviewed annually and approved by our Security Steering Committee.

Example Response 2

Yes, we have implemented a third-party management strategy that integrates with our overall enterprise risk management framework Our strategy includes a centralized vendor inventory system that tracks all third-party relationships, their data access levels, and compliance status For security assessment, we use a combination of the Standardized Information Gathering (SIG) questionnaire and our custom security requirements checklist We conduct technical testing for high-risk vendors, including vulnerability scanning of external interfaces Our legal team maintains standard security contract language, and we have established KPIs to measure vendor security performance The strategy is documented in our Third-Party Governance Procedure (TPG-001) and is reviewed quarterly by our Third-Party Risk Committee.

Example Response 3

No, we currently do not have a fully implemented third-party management strategy While we do perform ad-hoc security reviews of critical vendors and include security requirements in our contracts, we lack a formalized, consistent approach across the organization We recognize this gap in our security program and have initiated a project to develop a comprehensive third-party risk management framework The project is currently in the planning phase with expected completion in Q3 of this year In the interim, we are conducting risk assessments of our most critical vendors and developing standard security language for contracts We would be happy to share our project plan and timeline for implementing this strategy if that would be helpful.

Context

Tab
Organization
Category
Assessment of Third Parties

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Neil Cameron