Loopio alternatives for small teams in 2025

Loopio has long dominated the RFP and proposal management space, but its enterprise pricing and complexity have left many B2B companies searching for alternatives. If you’re specifically dealing with security questionnaires and vendor assessments—rather than comprehensive proposal management—you might be paying for features you don’t need.

The landscape has evolved significantly in 2025, with AI-powered alternatives offering more focused solutions at transparent pricing. This comparison examines the top Loopio alternatives, particularly for teams handling security questionnaires, vendor risk assessments, and compliance documentation.

Quick Comparison Overview

Top Loopio Alternatives in Detail

1. ResponseHub - Best for Security Questionnaire Automation

ResponseHub takes a laser-focused approach to security questionnaire automation, built specifically for B2B companies selling to enterprise customers. Unlike broader RFP platforms, it’s designed around the specific pain points of security assessments.

Key Strengths:

• 100% Answer Confidence: Every AI-generated answer includes exact citations from your policies, down to specific sentences
• Universal Format Support: Handles any Excel spreadsheet format, regardless of complexity
• Transparent Pricing: Clear pay-per-answer credit model starting at $50/month
• Self-Serve Onboarding: No sales calls required—start with a free trial immediately
• Unlimited Everything: Unlimited users and source documents on all plans

Best For:

• B2B SaaS companies handling 10+ security questionnaires monthly
• CTOs and engineering leaders who need accurate, citable responses
• Sales teams supporting enterprise deals
• Companies wanting predictable costs without per-seat pricing

Pricing: Transparent credit-based pricing starting at $50/month. Full pricing details at responsehub.ai/pricing.

2. Conveyor - Enterprise Trust Center Solution

Conveyor is suitable for large teams with dedicated security roles that need a trust center as well as security questionnaire automation.

Key Features:

• Trust Center for document sharing
• One-click NDA functionality
• AI-powered answer generation
• Compliance workflow management
• Free tier availability

Limitations:

• Limited free tier requires upgrade for full functionality
• Enterprise pricing for comprehensive features
• May be overkill for teams focused purely on questionnaire completion

Best For: Large teams with a high volume of security questionnaires who also need a trust center.

Pricing: Extremely limited free tier with enterprise pricing for the full product.

3. RFP365 - Best for Comprehensive Proposal Management

RFP365 positions itself as a full-featured proposal and questionnaire platform, extending beyond security questionnaires into complete RFP management.

Key Features:

• AI-powered response generation across all proposal types
• Comprehensive content library management
• Advanced collaboration tools
• Response analytics and performance tracking
• Template management for various proposal types

Considerations:

• Enterprise-focused with opaque pricing
• May be overkill for teams focused specifically on security questionnaires
• Requires sales process to understand costs
• More complex setup and learning curve

Best For: Large enterprises managing diverse proposal types beyond security questionnaires, with dedicated proposal management teams.

Pricing: Contact for pricing—typical enterprise sales process required.

4. Whistic - Best for Enterprise Vendor Risk Management

Whistic approaches security questionnaires from a broader vendor risk management perspective, offering comprehensive security assessment capabilities.

Key Features:

• Comprehensive security profile management
• Automated questionnaire responses
• Vendor risk scoring and assessment
• Compliance tracking across frameworks
• Enterprise integration capabilities

Considerations:

• Enterprise pricing model without transparency
• Complex platform requiring significant onboarding
• Broader focus may include features you don’t need
• Sales-driven process for implementation

Best For: Large enterprises with dedicated vendor risk management teams needing comprehensive security assessment workflows.

Pricing: Contact for pricing—enterprise sales model.

Feature Comparison: What Matters Most

Pricing Breakdown: Understanding Your Options

The pricing landscape reveals significant differences in approach and transparency:

Transparent Pricing:

• ResponseHub: Starting at $50/month based on usage credits, with clear pricing published
• Conveyor: Limited free tier available, enterprise pricing for full product

Enterprise Sales Required:

• RFP365: Contact for pricing, typical enterprise sales cycle
• Whistic: Contact for pricing, focused on large enterprise deals

For teams wanting to understand costs upfront without sales calls, ResponseHub and Conveyor offer the most transparency. Enterprise platforms require investment in sales processes before understanding true costs.

Use Case Recommendations

For B2B SaaS Companies (10-100 security questionnaires/year)

Recommended: ResponseHub

• Transparent pricing lets you predict costs
• AI citations provide the accuracy needed for security responses
• Self-serve setup means you can start immediately
• Pay-per-answer model scales with your actual usage

For Teams Needing Trust Center Functionality

Recommended: Conveyor

• Trust center for proactive document sharing
• Document-centric approach for security workflows
• Good for high-volume teams who can justify enterprise pricing

For Large Enterprises with Dedicated Proposal Teams

Consider: RFP365

• Comprehensive feature set for diverse proposal types
• Enterprise-grade collaboration and analytics
• Worth the complexity if you manage many proposal types beyond security

for Enterprise Vendor Risk Management Programs

Consider: Whistic

• Comprehensive vendor risk assessment capabilities
• Advanced compliance tracking
• Best for organizations with formal vendor risk programs

Making the Right Choice in 2025

The security questionnaire automation landscape has matured significantly, offering genuine alternatives to Loopio’s comprehensive but complex approach. Your choice depends on three key factors:

1. Scope of Needs: Pure security questionnaires vs. comprehensive proposal management
2. Budget Predictability: Transparent pricing vs. enterprise sales processes
3. Implementation Speed: Self-serve onboarding vs. guided enterprise setup

For most B2B companies dealing primarily with security questionnaires, ResponseHub offers the best balance of AI sophistication, pricing transparency, and implementation speed. Its focus on exact policy citations addresses the core challenge of security assessments—providing accurate, defensible answers.

Teams needing broader RFP capabilities should evaluate whether Loopio’s complexity is justified, or if a focused security questionnaire solution plus separate proposal tools might serve better at lower total cost.

The key is matching your actual workflow needs rather than paying for comprehensive features you won’t use. In 2025, specialized solutions often outperform generalist platforms for specific use cases—and security questionnaire automation is no exception.